Aurora ARG Fully Remote Testing


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*** Page last updated February 14th, 2021 ***

OUR EXAM REGISTRATION LINK IS AT THE BOTTOM OF THIS PAGE.


Please read this page carefully!!!  All information you need to successfully register and pay your exam fee is provided here.  Many questions can be saved by reading this page.

If you have a question pertaining to something not covered in this page, please send us an email at testing(at)aarg.club and we will get back to you as soon as possible.

The Aurora Amateur Radio Group is offering applicants a chance to take their amateur radio license examination remotely, without the need of a proctor through a partnership with the ARRL VEC.

To be eligible for a fully remote examination, applicants must meet the following requirements:

a.)  A reliable internet connection, suitable to adequately run two video feeds and one audio feed.

b.)  One computer with a modern web browser with a web camera that allows us to view the Examinee's head, face, and shoulders clearly, to be seen at all times during the examination.  This same computer must have a microphone that allows the VE team to hear all sounds within the testing environment.  We do not permit the use of a tablet, iPad or smartphone for taking the examination.  No exceptions.  Below is an example of the view we need from the applicant's primary camera:


c.)  Another computer with a web camera, a smart phone or tablet with a web camera.  This secondary camera must be positioned in such a way to allow the VE team to see the examinee's hands, workspace, work on scratch paper, and/or calculator, and the computer monitor that is being used to display the examination.  Examinees are prohibited from using two cameras connected to the same desktop or laptop computer.  The two camera feeds must be on separate devices.  Below is an example of the view we need from the applicant's secondary camera:


d.)  A current installation of Zoom.  You do not need to have an account with Zoom for the exam.  We will not accept other video conferencing applications.  You can download Zoom for your specific operating system by clicking HERE.  Page will open in a new tab.  ZOOM MUST BE INSTALLED ON YOUR DEVICES PRIOR TO THE EXAM SESSION!

e.)  A quiet room to complete the exam, free from distractions or interruptions.  The Examinee MUST be the only person in the room during the exam.  No one is permitted to enter the room while the examination is in progress.

Note:  If you are unable to setup two cameras, or lack sufficient bandwidth to support two video feeds plus an audio source over Zoom, we do have a second option that requires the use of one camera.  Please click HERE to learn more.

PROCESS OVERVIEW ON EXAM DAY
a.)  Examinee must be at a table/desk with their computer.  Only one display/monitor can be connected (or turned on) during the examination.

b.)  The Examinee must be alone in the room for the duration of the examination.

c.)  The Examinee may not leave the room until their examination is complete.

d.)  Once connected to the video conference, and prior to the start of the examination, the Examinee will be asked to swing their second camera around the entire room (360 degrees), must show the floor in the vicinity of the testing area, and must show the ceiling above the examination area.

e.)  The Examinee will be asked to ensure their smartphone or other devices capable of receiving notifications is placed on mute, or "do not disturb".

f.)  The Examinee must present valid government issued photo identification on exam day.  If you are testing from a location that is outside the United States, you MUST have a valid form of identification issued by a U.S. state or federal government agency AND proof of having a valid mailing address in the United States, otherwise we can not administer your examination.  A complete list of acceptable forms of identification can be found by clicking HERE.

g.)  The Examinee will be given a URL on exam day to access the exam platform online.

h.)  The Examinee may not wear a smart watch or headphones during the session.

i.)  Scratch paper is permitted during the exam; the Examinee must show both sides of it on camera.

j.)  If the applicant is using a calculator, they must clear the memory and show the VE team the keystrokes on camera.  Scientific calculators are permitted during the exam, as long as their memory can be cleared to the satisfaction of the VE team.  Graphing calculators are not permitted.  Applicants are not permitted to use the calculator on their computer.  The VE team must be satisfied this requirement has been met or the calculator may not be used.

k.)  During the examination, the main camera must clearly show the Examinee’s head and shoulders; the secondary camera must clearly show the Examinee’s head and shoulders, monitor/laptop screen, work area, hands, keyboard, and mouse.

l.)  Just before the examination starts, the VE team will instruct the examinee to remain in full view of both cameras for the duration of the examination.  The examination cannot be voluntarily stopped and restarted.

m.)  The VE team will ensure the Examinee understands that if they are found to be looking around at another part of their room and away from their workspace, the examination will be immediately terminated and rendered void.

n.)  The VE team will instruct the Examinee that if their internet connection video connection drops, they must remain seated until the VE team resolves the issue at hand.  The same shall apply if their examination somehow has an issue and suddenly stops.  Should the Examinee’s internet connection not be restored, the exam session will need to be rescheduled.  The applicant will not be charged to test again if we have to reschedule.

COST TO TAKE YOUR EXAM
The cost for a remote examination session being sponsored through the Aurora Amateur Radio Group is currently $15.00.

APPLICATION PROCESS OVERVIEW
You will begin by completing our short form using the link below.  A Federal Registration Number, or FRN from the FCC is required on exam day.  We can not accept a Social Security Number for new or existing licenses.  If you do not have an FRN, please click HERE to fill out the application.  It will open in a new tab.  Make sure you write it down, as it's required on exam day!  You will also be required to provide a valid email address...the FCC is not sending out printed copies of licenses and will soon deny processing license applications if a valid email address is not provided!

Upon submitting the remote exam application, another page will follow that includes a link for you to pay the $15.00 exam fee.  The fee is non-refundable and non-transferable.  If you do not show up for your scheduled session and fail to communicate with us to reschedule your exam, a new application and fee will need to be submitted!  You may need to scroll up to the top of the proceeding page, as some applicants do not see it.  We accept all major credit/debit cards and PayPal.

Upon receiving your payment, we will add you to our exam roster for the day you requested.  One of our Volunteer Examiners will be in contact with you within 24 hours after your application is submitted to make sure any and all of your questions are answered.  After we get you on our exam roster, a Google calendar invite will be sent via email with the date and time you selected to take your exam.  You will receive an email within 24 hours (or earlier) prior to the exam session containing important information regarding the time you will be receiving a link to join us via Zoom.  We will also contact you by telephone again on exam day to make sure your questions are answered and give a general overview of what to expect at the exam session.

Please understand that applicants are processed in small groups and a small delay may be experienced in getting to you on exam day.  We strive to provide approximate exam times to make sure no false expectations arise.  Should there be a delay exceeding 15 minutes past your scheduled exam time, we will contact you via telephone and/or email to provide an update on when to be joining us on exam day.  Lastly, please don't forget your FRN is required on the application!

APPLY HERE FOR A REMOTE EXAM!