Remote Testing with a Proctor


Please read this page carefully!!!  All information you need to successfully register and pay your exam fee is provided here.  Many questions can be saved by reading this page.

If you have a question pertaining to something not covered in this page, please send us an email at testing(at)aarg.club and we will get back to you as soon as possible.

The Aurora Amateur Radio Group is offering applicants a chance to take their amateur radio license examination remotely with a proctor, for those who are not able to setup two cameras for any particular reason through a partnership with the ARRL VEC.

To be eligible for a proctored remote examination, applicants must meet the following requirements:

a.)  A reliable internet connection, suitable to adequately run one video feed and one audio feed.

b.)  One computer with a modern web browser with a web camera that allows us to view the Examinee's head, face, and shoulders clearly, to be seen at all times during the examination.  This same computer must have a microphone that allows the VE team to hear all sounds within the testing environment.  We do not permit the use of a tablet, iPad or smartphone for taking the examination.  No exceptions.  Below is an example of the view we need from the applicant's primary camera:


c.)  A current installation of Zoom.  You do not need to have an account with Zoom for the exam.  We will not accept other video conferencing applications.  You can download Zoom for your specific operating system by clicking HERE.  Page will open in a new tab.  ZOOM MUST BE INSTALLED ON YOUR DEVICE PRIOR TO THE EXAM SESSION!

d.)  A quiet room to complete the exam, free from distractions or interruptions.  The Examinee MUST be the only person in the room during the exam.  No one is permitted to enter the room while the examination is in progress.

Proctors need a telephone with speaker capability.  Cellular telephones are best because it’s typically pretty easy to turn the "speaker" on and off.

Important Note on Proctors

While individuals not holding amateur radio licenses may be proctors, individuals with a Novice or Technician amateur class amateur radio license are NOT eligible to be proctors.  If the potential proctor holds a General, Advanced or Amateur Extra class license, they can be proctors, but need to provide us with a signed copy of their OFFICIAL license.  This can be sent as an email attachment to us directly at the email address provided on the Proctor Agreement Form.  Submitting a CSCE proving your class of license will NOT be accepted!  Please know that we do check the Universal Licensing System to see if a proctor applicant is also a licensed amateur.

Eligible individuals to serve as a Proctor

  • Primary or Secondary Education Teachers

  • College or University Faculty or Adjunct Faculty

  • Sworn Law Enforcement Officers (Federal, State, or Local)

  • Fireman and emergency response personnel (personnel who respond to emergency situations, typically dispatched from a fire station…those who ride in fire trucks, ambulances, and similar response equipment)

  • Judges or Magistrates

  • Active Duty, Active Reserve, or Active National Guard Military Commissioned Officers, Warrant Officers and Senior NCOs (E7 – E9) (Retirees and inactive reserve are not authorized)

  • Civilian federal employees in the grade of GS-7 or above

  • Elected government officials such as mayors, city council members, city assembly members, senators, congressmen, etc.

  • State, municipal, city, borough, township, or other similar government subdivision employees in a management or supervisory position

  • An amateur Extra, Advanced*, or General Class** license holders.  They must provide us with a signed copy of their OFFICIAL license.

    • Note * – May only proctor for Technician and General Class license examinations

    • Note ** – May only proctor for Technician Class license examinations



PROCESS OVERVIEW ON EXAM DAY
a.)  Examinee must be at a table/desk with their computer.  Only one display/monitor can be connected (or turned on) during the examination.

b.)  The examination room must only be occupied by the Examinee and Proctor.

c.)  The Examinee may not leave the room until their examination is complete.

d.)  The Examinee will be asked to ensure their smartphone or other devices capable of receiving notifications is powered off during the examination.

e.)  The Examinee must present valid government issued photo identification on exam day.  If you are testing from a location that is outside the United States, you MUST have a valid form of identification issued by a U.S. state or federal government agency AND proof of having a valid mailing address in the United States, otherwise we can not administer your examination.  A complete list of acceptable forms of identification can be found by clicking HERE.

f.)  The Examinee will be given a URL on exam day to access the exam platform online.

g.)  The Examinee may not wear a smart watch or headphones during the session.

h.)  Scratch paper is permitted during the exam; the Examinee must show both sides of it on camera.

i.)  If the applicant is using a calculator, they must clear the memory and show the VE team the keystrokes on camera.  Scientific calculators are permitted during the exam, as long as their memory can be cleared to the satisfaction of the VE team.  Graphing calculators are not permitted.  The VE team must be satisfied this requirement has been met or the calculator may not be used.

j.)  During the examination, the main camera must clearly show the Examinee’s head and shoulders.

k.)  Just before the examination starts, the VE team will instruct the examinee to remain in full view of the camera for the duration of the examination.  The examination cannot be voluntarily stopped and restarted.

l.)  The VE team will ensure the Examinee understands that if they are found to be looking around at another part of their room and away from their workspace, the examination will be immediately terminated and rendered void.

m.)  The VE team will instruct the Proctor that if the Examinee's internet connection drops, they must remain seated until the VE team resolves the issue at hand.  Should the Examinee’s internet connection not be restored, the exam session will need to be rescheduled.  The applicant will not be charged to test again if we have to reschedule.

COST TO TAKE YOUR EXAM
The cost for a remote examination session being sponsored through the Aurora Amateur Radio Group is currently $15.00.

APPLICATION PROCESS OVERVIEW
Effective immediately, we have implemented a simple, two step process.  You will need to submit a registration form, then pay for your examination.  If you submit a form and forget to pay, you will have 72 hours from the day your registration is submitted to make payment otherwise we will not process your application!  Remember, to secure your exam slot, we *MUST* have payment from you!  The fee is non-refundable and non-transferable.  If you do not show up for your scheduled exam session after rescheduling more than once, a new application and fee will need to be submitted!  No exceptions will be given.  The Aurora Amateur Radio Group accepts all major credit and debit cards, along with PayPal.

A Federal Registration Number, or FRN from the FCC is required on exam day.  We can not accept a Social Security Number for new or existing licenses.  If you do not have a FRN, please click HERE to fill out the application.  It will open in a new tab.  Make sure you write it down, as it's required on exam day!  You will also be required to provide a valid email address.  The FCC no longer issues printed copies of licenses and will deny processing any application without a valid email address!

Once we receive your application, the proctor’s information will be reviewed.  If it all looks sound, we send a proctor application/agreement to the identified proctor.  That form can be downloaded in advance by clicking HERE  The PDF application requires them to attach a copy of their government-issued photo ID as a scanned image along with a completed, signed copy of the agreement form.  The Proctor Agreement Form is a PDF document that can be

We vet the proctor.  We do Google searches to find confirmation of their identity and what they do to be sure they meet our qualifications.  Sometimes we call the employer to verify.  Oftentimes the employer will ask us to provide their SSN (we don’t collect that), but sometimes they will accept their driver license number or other confidential information that might have been provided on the application.

After the proctor is approved, we proceed with confirming the date and time selected by the applicant to take their exam.

Upon receiving your payment, we will add you to our exam roster for the day you requested.  After we get you on our exam roster, a calendar invite will be sent via email with the date and time you selected to take your exam.  You will receive an email approximately 24 to 48 hours prior to the exam session containing important information regarding the time you will be receiving a link to join us via Zoom.  Should there be any issues that arise, we will contact you via telephone and/or email to provide an update on when to be joining us on exam day.  Lastly, please don't forget your FRN is required on the application!

Step 1:  Register for a Proctored Remote Exam Session
Step 2:  Pay for your exam