Remote Testing


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*** Page last updated October 20th, 2021 ***


Please read this entire page ***VERY*** carefully!!!  All of the information you need to successfully register and pay your exam fee is provided here.  Many questions can be saved by reading this page.

If you have a question pertaining to something not covered in this page, please send us an email at testing(at)aarg.club and we will get back to you as soon as possible.

The Aurora Amateur Radio Group is offering applicants a chance to take their amateur radio license examination remotely, without the need of a proctor through a partnership with the ARRL VEC.

We hold regular sessions two days per week.  Our exam schedule is as follows, through November 7th, 2021:

Tuesdays at 3:00pm Alaska Time ==> 7:00pm Eastern Time ==> (2300hrs UTC)
Thursdays at 3:00pm Alaska Time ==> 7:00pm Eastern Time ==> (2300hrs UTC)

If the date is listed in the registration form, we have slots open.  If you are coming to us from HamStudy, be clearly advised we list *ALL* of our scheduled sessions there, regardless of availability.  Please understand you may receive a call to be rescheduled if the session fills up.  Please be somewhat flexible in your schedule.

To be eligible for a fully remote examination, applicants must meet the following requirements:

a.)  A reliable internet connection, suitable to adequately run two video feeds and one audio feed.

b.)  One desktop or laptop computer with the Brave, Chromium, Google Chrome, Microsoft Edge, Mozilla Firefox, or Safari web browser installed.  Installation links for each are below:

Download Brave

Download Chromium

Download Google Chrome

Download Microsoft Edge

Download Mozilla Firefox

Download Safari for OS X

NOTE:  You will also want to make sure any browser addons or extensions are completely disabled prior to exam day to ensure no problems occur.

c.)  A web camera that allows us to view the Examinee's head, face, and shoulders clearly, to be seen at all times during the examination.  This same computer must have a microphone that allows the VE team to hear all sounds within the testing environment.  We do not permit the use of a tablet, iPad or smartphone for taking the examination or as your primary camera feed.  No exceptions.  Below is an example of the view we need from the applicant's primary camera:


d.)  Another computer with a web camera, a smart phone or tablet with a web camera.  This secondary camera must be positioned in such a way to allow the VE team to see the examinee's hands, workspace, work on scratch paper, and/or calculator, and the computer monitor that is being used to display the examination.  You may use a tablet, iPad, smartphone or a laptop (webcam built in) as your second video feed.  Examinees are prohibited from using two cameras connected to the same desktop or laptop computer.  The two camera feeds must be on separate devices.  Below is an example of the view we need from the applicant's secondary camera:


e.)  A current installation of Zoom.  You do not need to have an account with Zoom for the exam.  We will not accept other video conferencing applications.  ZOOM MUST BE INSTALLED OR UPDATED ON YOUR DEVICES PRIOR TO THE EXAM SESSION!  Click HERE to download Zoom.  The download page will open in a new tab on your browser.

f.)  A quiet room to complete the exam, free from distractions or interruptions.  If you are testing in an open environment such as a living room or loft, those are acceptible as long as other people are not present during your examination.  The Examinee MUST be the only person in the room during the exam.  No one is permitted to enter the room while the examination is in progress.

Note:  If you are unable to setup two cameras, or lack sufficient bandwidth to support two video feeds plus an audio source over Zoom, we do have a second option that requires the use of one camera.  Please click HERE to learn more.

For an extensive overview on what to expect on exam day, please click HERE.  For information on acceptable photo identification at the exam session, please click HERE.

ARE YOU UNDER 18?  IF SO, READ CAREFULLY!!!
If you, as an applicant, are under the age of 18, this section is for you!  Before we can administer your examination, we MUST have a completed "Minor Consent Form".  This one page form can be found by clicking HERE.  This document must be printed, filled out using ink and returned to us as an email attachment by the applicant's parent or legal guardian.  You will need to email the completed form to testing@aarg.club as a PDF attachment.  The legal parent or guardian who is responsible for completing the form MUST also send a scanned copy of their valid, government issued photo identification, otherwise we can not administer your examination!  That must be included with the completed Minor Consent Form.  You are responsible for getting this back to us at least 24 hours prior to your exam!

ARE YOU PHYSICALLY TESTING OUTSIDE OF THE UNITED STATES?  IF SO READ THIS SECTION **VERY** CAREFULLY!!!

The Aurora Amateur Radio Group will administer a remote exam to an applicant that is physically outside the United States.  To be eligible, you must be a legally established Permanent Resident or United States Citizen.  In addition, you must have documented proof of holding a valid mailing address in the United States.  That can be a utility bill, bank statement, tax documents or other official piece of mail that has been delivered by the United States Postal Service.  After you have submitted your application to test with us, you are required to send us an email to testing(at)aarg.club and provide the following information:

    a.)  The date you have registered for (if you registered to test ASAP we will be in contact with you to select the next available date),
    b.)  Your Federal Registration Number from the FCC,
    c.)  The location where you will be physically testing on exam day,
    d.)  Proof of legal status in the United States as a PDF attachment (the document must not have anything blurred out), and
    e.)  Proof of holding a valid mailing address in the United States as a PDF attachment

Once you have provided the above information to us, we will verify your status in the United States.  We will also verify your mailing address with the United States Postal Service.  If we cannot verify your legal status or mailing address in the United States, we may ask for additional documentation.  If we are still unable to verify your status in the United States, we will not permit you to test with us and a refund will be given based on this purpose only.  Again, the above information directly pertains to those who are physically outside the United States wanting to use our remote exam service!

COST TO TAKE YOUR EXAM
The cost for a remote examination session being sponsored through the Aurora Amateur Radio Group is currently $15.00.

APPLICATION PROCESS
1.)  You will begin by registering for an exam session via the link below.  It will take you to the registration page on the exam platform we currently use.  Make sure AARG is selected as your club and click "Check Dates".  You will then select your desired exam date on the next page.  If you opt to sit for our next available session, we will contact you within 24 hours with our immediate upcoming availability.  Select your date and fill out the amateur radio license application.  Be sure to read the instructions on the top of that page!

2.)  Upon submitting the registration form, you will see a button that tells you to pay for your exam.  The Aurora Amateur Radio Group accepts all major credit and debit cards, along with Google Pay.  Cutoff time and payment for our exam sessions is 3:00pm Alaska Time, or 7:00pm Eastern Time on the day before each session.  We must have payment by then or else you will be scheduled for our next available exam.  Failure to make payment will result in immediate cancellation of your application and loss of your seat.  The fee is non-refundable and non-transferable.  If you do not show up for your scheduled exam session and fail to reschedule, your fee will be forefited!  No exceptions will be given.

3.)  To ensure that all examinees have the best overall experience, you must ensure the following is met before your scheduled exam session:

  • A current, updated web browser

  • The latest version of Zoom installed on both devices being used for your exam

  • A reliable, high speed internet connection capable of handling two video feeds and one audio feed

If you can not meet the technical requirements laid out above, you will be immediately rescheduled.  We strongly advise all applicants to be prepared!  Doing so will prevent you from being rescheduled or delayed and also creates a good environment for everyone.

FOR THOSE WHO WANT SIMPLICITY --- HERE IS THE ENTIRE PROCESS IN A NUT SHELL FROM START TO FINISH:

        1.)  You will click the link below to begin your registration.

        2.)  When the page loads, select the date you want to take your exam.  If you are wanting to test with us ASAP, select that in the drop-down menu and we will get you scheduled for our next available exam session with an open slot.

        3.)  Complete the amateur radio license application that follows.  Make sure you have all of the requested information to complete the application.

        4.)  You will submit your amateur radio license application and then be presented with a prompt to pay for your exam.

        5.)  Pay for your exam, which is $15.00 and is non-refundable.

        6.)  After paying for your exam, we will send you a confirmation email that details your exam date/time.  That email will have further information on what happens next.  Please check your junk or spam folder, as it may not appear in your inbox.  This email WILL NOT have a Zoom link.

        7.)  Within 4 to 12 hours of your confirmed exam session, we will send out an email to all examinees participating at the session you registered for.  That email will contain the specific time you will be joining us and some final things to have on hand prior to joining the exam session.  Please check your junk or spam folder, as it may not appear in your inbox.  This email WILL NOT have a Zoom link.

        8.)  When your exam time has come, you will receive an email with a subject that reads "It's time for your exam!"  That is where you will see the link to join us on Zoom.  Again, please check your junk or spam folder, as it may not appear in your inbox.  This email WILL HAVE YOUR ZOOM LINK.

        9.)  Upon connecting, we will guide you through bringing in your second device.  It will not be connected right away.

        10.)  After you have connected both devices, we will give you some information prior to going into your exam room.  Please pay attention to the information being presented at that time.

        11.)  Upon being presented with the necessary information pertinent to your examination, you will go into your exam breakout room.

        12.)  Once in your exam breakout room, you will be given instructions on setting up your cameras, showing ID, scratch paper and calculator (as necessary).  The Lead VE will cover our "rules of the road" and then your exam will begin.

        13.)  After finishing your exam, it will be graded.  If you fail and are close to passing, it will be up to the Lead VE to authorize a retest.  If a retest is not granted, you will have to register and test again at another time.  If you passed, your results will be certified and your CSCE will be made available shortly thereafter.

        14.)  After you have collected your CSCE, we may be available to answer any questions you have regarding amateur radio or potential study for the next class of license, if desired.  We will also give you pointers on how to reach us after you depart the exam session.

        15.)  Once you have departed and after the exam session is closed, we will send you a post-session email with some links of information.  Please check your junk or spam folder, as it may not appear in your inbox.  Your application will be forwarded to the VEC for processing.

CLOSING NOTES
A Federal Registration Number, or FRN from the FCC is required on exam day.  We can not accept a Social Security Number for new or existing licenses.  If you do not have a FRN, please click HERE to fill out the application.  It will open in a new tab.  Make sure you write it down, as it's required on exam day!  You will also be required to provide a valid email address.  The FCC no longer issues printed copies of licenses and will deny processing any application without a valid email address!

Make sure you provide a good email address!  After we confirm your payment and exam registration, an email will be sent to you with your date and time that was selected in your application.  That email may arrive in your spam or junk folder.  You will also receive an email within 4 to 12 hours (or earlier) prior to the exam session containing important information regarding the time you will be receiving a link to join us via Zoom.  Please check your spam or junk folder in case the email does not appear in your main inbox.  That happens a lot with applicants.  

Please understand that applicants are processed in groups at our exam sessions and a minor delay may be experienced in getting to you on exam day.  We strive to provide approximate exam times to make sure no false expectations arise.  Should there be a delay exceeding 15 minutes past your scheduled exam time, we will contact you via email to provide an updated time to be joining us on exam day.  Please don't forget your correct FRN is required on the application!

Be sure to carefully read the instructions when completing your registation with our exam platform via the link below!

REGISTER FOR AN EXAM SESSION